Xero Bookkeeping Services
Keep your books current without spending your time doing the bookkeeping.
Good financial information starts with good records. When transactions aren't coded, accounts aren't reconciled or the books are always playing catch-up, it becomes harder to know what's happening in the business.
JOE CA provides ongoing bookkeeping support built around the work your business actually needs.
We agree on who's responsible for what, how often the work will be processed and what it will cost before getting underway.
Is this service for you?
Bookkeeping support may suit you if:
- Bookkeeping is taking too much of your time.
- Your accounts aren't being kept consistently up to date.
- Bank reconciliations are falling behind.
- You want someone to handle agreed bookkeeping tasks.
- You need more current information about cash flow or debtors.
- Your existing records need to be reviewed before establishing an ongoing process.
- You want clearer responsibilities around who handles which bookkeeping tasks.
What can we take care of?
Your bookkeeping scope is tailored to your business. Depending on what we agree, it can include:
Income and expenses
Recording sales invoices, supplier bills, receipts and other business income and expenditure.
Bank reconciliations
Reconciling transactions in Xero against your actual bank activity.
Accounts receivable
Keeping track of customer invoices and unpaid amounts where this forms part of the agreed service.
Accounts payable
Recording and tracking supplier bills and amounts owing.
GST coding
Correctly coding transactions for GST and keeping the accounting records ready to support GST returns.
Payroll
Payroll processing can be included where applicable and agreed.
Fixed assets and finance
Maintaining relevant fixed-asset, loan, interest and finance records.
Credit cards and petty cash
Reconciling other business spending outside the main bank account.
Month-end review
Reviewing the accounts for unusual, missing or incorrectly coded transactions.
We start by getting clear on the current position
Before quoting an ongoing bookkeeping service, we review the existing records and talk through what's involved. We also check for overdue reconciliations or historical problems.
That lets us identify any initial cleanup separately rather than burying it inside an ongoing monthly fee — so the ongoing service starts from a reliable position.
We talk through:
- Transaction volumes.
- Invoicing.
- Supplier bills.
- Bank accounts.
- GST requirements.
- Existing bookkeeping issues.
- Which tasks you want to keep doing yourself.
How often is bookkeeping processed?
The right frequency depends on the business.
Bookkeeping may be processed weekly or monthly, with GST work aligned to the relevant filing cycle.
More frequent processing can be discussed where having current cash-flow or debtor information is particularly important.
How it works
- 1
Review the existing records
We'll look at your current bookkeeping, bank accounts, GST position and any overdue reconciliations or historical issues.
- 2
Agree on responsibilities
We'll clarify which bookkeeping tasks JOE CA will handle and which tasks you'll keep doing yourself.
- 3
Agree on frequency and fee
We'll set the processing frequency, information deadlines and the ongoing fee based on the agreed scope.
- 4
Keep the records current
Once any agreed cleanup work is complete, ongoing bookkeeping can begin from a reliable starting point.
How is this service priced?
Bookkeeping is scoped around the work your business actually needs.
You'll then receive a fixed monthly fee or another agreed pricing arrangement based on that scope.
Historical corrections, catch-up bookkeeping, significant reconciliations or other work outside the ongoing scope are identified and quoted separately.
The scope and fee can be reviewed over time if the level of bookkeeping activity changes.
If you're not sure what level of bookkeeping support you need, call Joe and talk through how your accounts are currently being handled.
Once we've assessed the records and agreed on the responsibilities, we'll confirm:
- The bookkeeping tasks JOE CA will complete.
- The tasks you'll retain.
- Processing frequency.
- Information deadlines.
- Any initial cleanup required.
- The ongoing fee.
Good records make the rest of the accounting easier
Bookkeeping isn't just about entering transactions.
Accurate, current records make it easier to prepare GST returns, produce useful financial reports, complete annual accounts and understand what's happening in the business.
The aim is to maintain a reliable accounting process rather than continually fixing the books at the end of the year.
- Reduce year-end cleanup.
- Maintain more current accounting information.
- Support GST and reporting work.
- Create clearer responsibilities between you and JOE CA.
Why work with JOE CA?
Your bookkeeping sits within an accounting practice rather than being treated as an isolated data-entry task. That means the records are maintained with the wider accounting, GST, reporting and tax requirements of the business in mind.
You'll also have clear responsibilities, an agreed scope and direct professional oversight from Josef Langreiter, a Chartered Accountant.
Deal directly with your Chartered Accountant
Professional oversight remains with Joe, with administrative support behind the scenes.
Bookkeeping connected to the wider accounts
The records are maintained with GST, financial reporting and annual accounting requirements in mind.
Clear responsibilities
We agree on who does what, how often it happens and when information needs to be supplied.
Scope agreed before work starts
Initial cleanup and work outside the ongoing service are identified separately.
What clients say
“Joe provides exceptional service and is always professional, knowledgeable, and approachable. He takes the time to explain things clearly, answers questions promptly, and makes what can often be a complex process feel simple and stress-free. His efficiency, attention to detail, and commitment to his clients are outstanding. Joe is reliable, easy to deal with, and consistently goes above and beyond to ensure everything is handled smoothly. I highly recommend Joe to anyone looking for an accountant who delivers excellent service and genuine support.”
Frequently Asked Questions
Want your bookkeeping taken care of?
Tell Joe how your bookkeeping is currently being handled and where you need help.
We'll review the current position, agree on the work required and give you a clear scope and fee before the ongoing service begins.